Terms + Conditions

1 Definitions:

For the purpose of these terms and conditions, the following definitions apply:
‘Business Day’ means any day from Monday to Friday inclusive, except public holidays.
‘Venue’ means Bridgeport Ranch Barns & Terrace, and its personnel.

2 bookings:

2.1 Your reservation will be held tentatively for fourteen (14) days, from the date the Venue accepts your booking.
2.2 Confirmation of your booking is required in writing to the Venue, and a deposit payment made (paragraph three (3) below) within fourteen (14) days of making your booking. If a signed copy of the “Rental Agreement” and “Release of Liability” documents, and a deposit are not received by the Venue within fourteen (14) days, the reservation will be released and your booking may be cancelled. Exceptions and extensions may apply at management’s discretion. 
2.3 Total rental fee, less deposit fee, plus any supplemental items, will be due before the start of the event. Additional incidentals will be due at the conclusion of the event. Cash or check accepted.
2.4 Comprehensive General Liability Insurance with a minimum limit of $1,000,000.00 combined single limit for bodily injury and property damage is required.  Name Bridgeport Ranch as an additional insured and provide evidence of insurance in writing ninety (90) days before the event.

3 minimum information required to secure a booking:

Bride (full-name):
Groom (full-name):
Address:
Contact phone:
Email:
Event day/date:
Expected no. guests/attendees:

4 deposit & payment:

4.1 A non-refundable deposit is required within fourteen (14) days of booking. The deposit is to be paid with the signed “Rental Agreement” and “Release of Liability”, and returned before your booking is guaranteed. Tentative bookings without a deposit paid and terms and conditions signed will only be held for a period of fourteen (14) days. The Venue reserves the right to release any tentative bookings after the fourteen (14) days.
4.2 Final payment to the Venue is required no later than the day of the event.

5 event details:

5.1 You are requested to provide the Venue all particulars of the event, including but not limited to; beverages, entertainment, technical requirements, setups, starting and finishing times in connection with your event. These details are requested at least two (2) weeks before your event.
5.2  You are requested to use decorations in such a manner so as not to damage or permanently deface surfaces of the property or fixtures.  Venue personnel must approve all decorations. No straw or hay bales, or confetti are permitted on the property.
5.3 You must ensure that nothing is nailed, screwed or adhered in any way to any wall, door or another part of the building unless prior permission is granted by the Venue, and agree to pay for all damages to the Venue, beyond the normal wear and tear,  which may occur during the use of the property.
5.5 All guests are required to observe house rules, trespass, noise (amplified music is to be turned down low after 10.00pm) and general behavior, particularly at night. Anyone in your party creating nuisance may be asked to leave the Venue immediately and will be liable for any damages caused either to other guests or the proprietor.

5.6 All alcohol is to be provided by the Renter, and will only be served from the Bar provided by the venue. One Bar Server is included in the cost of your rental. Additional Bar Servers are available through Bridgeport Ranch for a fee. The assigned Bar Server(s) is/are responsible for informing venue personnel if any guest appears to be overly intoxicated or behaving in a disorderly manner.

6 cancellations:

6.1 All cancellations are required in writing.
6.2 All deposits / payments are non-refundable.
6.3 If the date of an event has to be moved, the Venue will work with you to accommodate another requested date

7 CIRCUMSTANCES BEYOND THE CONTROL OF THE venue:

7.1 If the Venue is unable to provide the facilities or any other arrangements for your wedding or any part thereof, or to otherwise perform the terms of this agreement and the Venue’s failure is due to circumstances beyond its decision or control, the Venue is not responsible for any costs, damages or expenses that you may suffer or incur.  

Additional booking requirements are available in the Rental Conditions & Liability Release documents